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Annual Members' Meeting

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All Section committees are required to hold an Annual Members’ Meeting (AMM) to replace the old-style AGM. SIGs are not required to hold such a meeting, but may choose to do so.


  1. Why hold an AMM?
  2. Does this meeting include our committee elections?
  3. What should be included in our AMM?
  4. How and when should the AMM be advertised?
  5. When do we have to produce minutes by?
  6. What should be in the Convenor's Report?

1. Why hold an AMM?

This is an excellent opportunity to connect with members in your country/region to:

  • let them know who you are, what you’ve been up to on their behalf and what you are planning;
  • find out what members would like to see happening;
  • highlight any committee vacancies or other ways members can get involved to support your activities; and
  • provide an opportunity for members to ask questions or raise any concerns for discussion/feedback.

A member of the Secretariat or Governing Board will be happy to attend your AMM where possible to support you, provide an update on wider CIEEM activities, help answer any questions and take any feedback as appropriate.

2. Does this meeting include our committee elections?

Your committee elections will not be included at this meeting, but will be dealt with separately by online ballot each autumn.

3. What should be included in our AMM?

Your AMM should consist of (but is not limited to) the following basic elements and will usually take place at an accompanying event or conference:

  • Convenors’ Report (overview of past year and plans for the year ahead)
  • Overview of the committee (new/existing members and any vacancies)
  • Update from the Secretariat/Governing Board (optional)
  • Members’ Q&A

4. How and when should the AMM be advertised?

Your AMM should be advertised in the same way as any other Member Network event and a 6 week lead in is recommended to enable members to attend.

5. When do we have to produce minutes by?

You no longer need to produce any formal minutes or briefing note, but please submit a text version of the Convenors' Report to membernetworks@cieem.net within one month so this can be shared with members of your Section who may not have been able to attend your meeting via your news webapge.

6. What should be in the Convenor's Report?

The Convenor's Report should include:

  • an overview of the past year
  • what’s going on with the committee
  • outline plans for the year ahead
  • any committee vacancies and reasons to get involved
  • any anything else you would like to share with members of your network.

 

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